Obtaining Your PMP Certification: A PMP 4th Edition Study Plan – Part III

November 9, 2009 at 4:52 pm | Posted in PMI | Leave a comment
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Let’s review what we’ve covered so far. (Here are links to Part 1 and Part 2.)

There are six objectives covered in the PMP exam:

  • Initiating
  • Planning
  • Executing
  • Monitoring and Controlling
  • Closing
  • Professional and Social Responsibility

I covered the Initiating process group in Part I and the Planning process group in Part II. But remember, I am just highlighting the changes in the PMBOK 4th Edition as compared to the PMBOK 3rd Edition.

And now on to the Executing process group.

Process Group Three: Executing

In the PMBOK Third Edition, the Executing phase had six processes, but there are eight processes in the PMBOK Fourth Edition. The Manage Project Team process moved from the Monitoring and Controlling phase. The Manage Stakeholders process moved from the Monitoring and Controlling phase and was renamed the Manage Stakeholder Expectations process. The Request Seller Responses and Select Sellers processes were consolidated into a new process called Conduct Procurements.

The changes to the Direct and Manage Project Execution process are in Table 7.

Element Element Type Status Explanation
Approved corrective actions Input Removed This input is no longer used in the Direct and Manage Project Execution process.
Approved preventative actions Input Removed This input is no longer used in the Direct and Manage Project Execution process.
Approved defect repair Input Removed This input is no longer used in the Direct and Manage Project Execution process.
Validated defect repair Input Removed This input is no longer used in the Direct and Manage Project Execution process.
Administrative closure procedure Input Removed This input is no longer used in the Direct and Manage Project Execution process.
Enterprise environmental assets Input Added This input includes company culture and structure, infrastructure, personnel administration, stakeholder risk tolerances, and project management information systems.
Organizational process assets Input Added This input includes standardized guidelines and work instructions, communications requirements, issue and defect management procedures, process measurement database, project files from prior projects, and issue and defect management database.
Project management methodology Tool Removed This tool is no longer used in the Direct and Manage Project Execution process.
Expert judgment Tool Added This tool provides guidance on directing and managing the project.
Change requests Output Added This output consolidates three outputs from the PMBOK Third Edition, implemented change requests, corrective actions, and preventative actions.
Implemented defect repair Output Removed This output is no longer created in the Direct and Manage Project Execution process.
Project management plan updates Output Added This output includes updates to the requirements management plan, schedule management plan, cost management plan, quality management plan, human resources plan, communications  management plan, risk management plan, procurement management plan, and project baselines.
Project document updates Output Added This output includes updates to the requirements documents, project logs, risk register, and stakeholder register.
Table 7: Changes to the Direct and Manage Project Execution Process

The quality management plan and process improvement plan have been replaced as inputs to the Perform Quality Assurance process with the project management plan. Implemented change requests, corrective actions, preventative actions, and defect repair are no longer listed an inputs to the Perform Quality Assurance process. Recommended corrective actions are no longer an output of the Perform Quality Assurance process. Project document updates, specifically updates to the quality audit reports, training plans, and process documentation, have been added as an output of the Perform Quality Assurance process.

Three of the Acquire Project Team process inputs listed in the PMBOK Third Edition — roles and responsibilities, project organization charts, and the staffing management plan — have been consolidated into a single output called the project management plan. An output called resource availability has been renamed resource calendars. The staffing management plan (updates) output has been changed to the project management plan updates.

The staffing management plan input to the Develop Project Team process has been renamed the project management plan. The resource availability input to the Develop Project Team process has been renamed the resource calendar. A tool called general management skills used in the Develop Project Team process in the PMBOK Third Edition is now referred to as interpersonal skills. Enterprise environmental factors updates, specifically updates to employee training records and skill assessments, have been added as an output of the Develop Project Team process.

Three of the Manage Project Team process inputs listed in the PMBOK Third Edition — roles and responsibilities, project organization charts, and the staffing management plan — have been consolidated into a single output called the project management plan. Work performance information is no longer listed as an input to the Manage Project Team process. Organizational process assets (specifically certificates of appreciation, newsletters, Web sites, bonus structures, corporate apparel, and other organizational perquisites) have been added as an input to the Manage Project Team process. Interpersonal skills, including leadership, influencing, and effective decision making, have been added as a tool used in the Manage Project Team process. Requested changes and recommended corrective and preventative actions have been consolidated into a single output of the Manage Project Team process, called change requests. Enterprise environmental factors updates, specifically updates to organizational performance appraisals and personnel skill updates, have been added as an output of the Manage Project Team process.

The communications management plan input to the Distribute Information process has been renamed the project management plan. Performance reports and organizational process updates have been added as inputs to the Distribute Information process. Communication skills, information gathering and retrieval systems, and the lessons learned process are no longer listed as tools used in the Distribute Information process. Communication methods have been added as a tool used in the Distribute Information process. In addition, requested changes are no longer listed as an output of the Distribute Information process.

The changes to the Manage Stakeholder Expectations process are shown in Table 8.

Element Element Type Status Explanation
Communications management plan Input Renamed This input has been renamed the project management plan.
Stakeholder register Input Added This input lists the project stakeholders and is created in the Identify Stakeholders process.
Stakeholder management strategy Input Added This input explains how to manage stakeholder expectations and is created in the Identify Stakeholders process.
Issue log Input Added/Moved The issue log was listed as a tool in the PMBOK Third Edition but is now listed as an input. This input documents issue resolution.
Change log Input Added This input documents project changes.
Interpersonal skills Tool Added This tool includes building trust, resolving conflict, active listening, and overcoming resistance to change.
Management skills Tool Added This tool includes presentation skills, negotiating, writing skills, and public speaking.
Change requests Output Added This output consolidates three outputs from the PMBOK Third Edition, resolved issues, approved change requests, and approved corrective actions.
Project document updates Output Added This output includes updates to the stakeholder management strategy, stakeholder register, and issue log.
Table 8: Changes to the Manage Stakeholder Expectations Process

The Conduct Procurements process is completely new in the PMBOK Fourth Edition. This process has nine inputs that include the following:

  • project management plan
  • procurement documents
  • source selection criteria
  • qualified seller list
  • seller proposals
  • project documents
  • make-or-buy decisions
  • teaming agreements
  • organizational process assets

Seven tools are used in the Conduct Procurements process:

  • bidder conferences
  • proposal evaluation techniques
  • independent estimates
  • expert judgment
  • advertising
  • Internet search
  • procurement negotiations

The six outputs of the Conduct Procurements process are:

  • selected sellers
  • procurement contract award
  • resource calendars
  • change requests
  • project management plan updates
  • project document updates

That does it for the Executing process group. In my next post, I’ll cover the Monitoring and Controlling process group.

Enjoy!

-Robin

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